North Perrott Cricket Club Constitution
The name of the Club is North Perrott Cricket Club.
Club Purposes
The purposes of the Club are to foster and promote participation in the sport of cricket within the
community, providing facilities for playing cricket, opportunities for recreation, coaching and
competition; with an emphasis on developing young cricketers.
The Club is affiliated to the England and Wales Cricket Board through the Somerset Cricket
The Club and its members shall ensure that members, playing and non-playing, abide by the
ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.
The Club has adopted and implemented the ECB Safe Hands – Cricket’s Policy for Safeguarding
Children and will apply any future versions of the policy.
The Club has adopted and implemented the ECB Cricket Equity Policy and will apply any future
versions of this policy.
Permitted means of advancing the Purposes
The Executive Committee has the power to:
• Acquire and provide grounds, equipment, coaching, training and playing facilities,
clubhouse, transport, medical and related facilities;
• Provide coaching, training, medical treatment, and related social and other facilities;
• Take out any insurance for club Executive Committee, trustees, employees, contractors,
players, guests and third parties;
• Raise funds by appeals, subscriptions, loans and charges;
• Borrow money and give security for the same, and open bank accounts;
• Buy, lease or licence property and sell, let or otherwise dispose of the same [provided that
no disposal of North Perrott Cricket Club can be made without the prior written approval
of the members voting at a general meeting];
• Make grants and loans and give guarantees and provide other benefits;
• Set aside or apply funds for special purposes or as reserves;
• Deposit or invest funds in any lawful manner;
• Employ and engage staff and others and provide services;
• Co-operate with any organisation, club, sporting body, government or government-related
agencies; and
• Do all other things reasonably necessary to advance the purposes of the club.
None of the above powers may be used other than to advance the purposes consistently with the
Rules below and the general law.
Membership of the Club shall be open to anyone interested in the sport on application regardless
of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However,
limitation of membership according to available facilities is allowable on a non-discriminatory
The Club may have different classes of membership and subscription on a non-discriminatory and
fair basis. The Club will have an equitable pricing policy and will keep subscriptions at levels that
will not pose a significant obstacle to people participating.
The level of subscriptions will be decided by the Executive Committee from time to time and
notified to the members.
The Club will have the following classes of membership:
• Full member - playing.
• Full member – non-playing.
• Intermediate Playing members - in full-time education / training aged 16-23.
• Junior member (under the age of 16).
• Vice Presidents.
• Social Membership.
• Honorary Life Members.
Application for membership of the Club shall be by completion of a membership application form.
No person shall be eligible to take part in the business of the Club, attend and vote at Annual
General Meetings or be eligible for selection for any Club team unless they have paid their full
membership subscription by the due date and/or membership has been agreed by the Executive
Committee Two (working) days must also have passed since the application for membership was
submitted before membership can be granted.
The Executive Committee (Committee) may refuse membership, or remove it, at their discretion.
Membership will be refused if applicants have breached, UK Law, code of conduct or character
likely to bring the Club or cricket into disrepute.
All members will be subject to these Rules and by joining the Club will be deemed to accept these
Rules, any Club Regulations and any Codes of Conduct that the Club has adopted. A Code of
Conduct for Members and Guests will be displayed in club premises and the Club website and
ensure all Club guests and non-member volunteers are aware of the code and the requirement to
abide by it.
The Honorary Secretary and/or the Honorary Treasure will keep a register of members.
Membership is not transferable and shall cease on death.
A member may resign by written notice to the Club, but the return of any subscription paid is at
the discretion of the Executive Committee.
Annual General Meeting
The Club will hold an AGM once in every calendar year and not more than 15 months (unless
exceptional circumstances delay the ability to allow this e.g. COVID-19) after the last AGM.
At every AGM:
• the Members will elect an Executive Committee including a Chair, Vice-Chair, Treasurer
and Secretary to serve until the next AGM;
• the Treasurer will produce accounts of the Club for the latest financial year audited as the
Executive Committee shall decide;
• the Executive Committee will present a report on the Club's activities since the previous
• the Executive Committee will appoint a suitable person to audit the accounts; as agreed by
the Executive Committee; and
• the Members will discuss and vote on the AGM Agenda resolutions only.
• All resolutions shall be decided by a simple majority of the votes cast on a show of hands
Only Members that have paid their full membership will be allowed to attend the AGM. They will
be entitled to vote at the AGM.
Social Membership members are not allowed to attend the AGM.
The secretary will give a minimum of 14 days’ notice of the AGM. Notice will be provided by
electronic means and on the North Perrott website, at the discretion of the Executive Committee.
The quorum for the AGM is 5 Executive Committee members present at the meeting.

Extraordinary General Meetings (EGM)
An EGM shall be called by the Secretary within 14 days at the request of the Executive Committee
to discuss special resolution other than those of the AGM. Such EGM shall be held at not less
than 14 days’ notice decided by the Executive Committee.
The Executive Committee (The Committee)
The Executive Committee (The Committee) will be responsible for the management of the Club,
its funds, property and affairs.
The Executive Committee will consist of at least three and no more than 12, the following are core
Committee members, to be elected at the AGM:
• The Club Chairman
• Vice Chairman
• Secretary
• Treasurer
The Executive Committee members may co-opt club members (up to the maximum permitted
number) at its discretion, to serve until the end of the next AGM.
Any Executive Committee member may be re-elected [or re-co-opted] without limit.
An Executive Committee member ceases to be such if he or she:
• Ceases to be a member of the Club; or
• Resigns by written notice to the Club; or
• Is removed by the Executive Committee in accordance with clauses [Membership] and
[Removal of Membership, Discipline and Appeals].
The Executive Committee shall appoint a Club Welfare Officer to ensure compliance with
safeguarding legislation and the ECB Safe Hands policy and Safe Hands Management
System (SHMS). The Club Welfare Office shall report to relevant Executive Committee
meetings and the reports, together with any action taken, must be minuted,
The Executive Committee can at its discretion set up sub-committees to manage projects the club
is required to conduct during the course of its business.
The Executive Committee can at its discretion co-opt members from the club to support the subcommittee.
Sub – committee will report project findings to the Executive Committee who will agree the
desired course of action to be taken for the project.
Whenever an Executive Committee member has a personal interest in a matter to be discussed
he/she must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted
in the quorum for that agenda item and withdraw during the vote and have no vote on the matter
The Executive Committee may decide its own way of operating. Unless it otherwise resolves the
following rules apply:
• At least 5 Core Executive Committee members must be present for the meeting to be valid;
• Committee meetings may be held either in person or by telephone, televisual or other
electronic or virtual means agreed by the Executive Committee in which all participants
may communicate simultaneously with all other participants;
• The Chair or whoever else those present choose shall chair meetings;
• Decisions shall be by simple majority of those voting;
• A resolution in verbally given in a meeting or in writing by every Executive Committee
member shall be valid without a meeting; and
• The chair of the meeting shall not have a casting vote.
The property and funds of the Club cannot be used for the direct or indirect private benefit of
members other than as reasonably allowed by the Rules [and all surplus income or profits are to
be re-invested in the Club. No surpluses or assets will be distributed to members or third parties.]
The Club may provide sporting and related social facilities, sporting equipment, coaching, courses
and insurance cover as agreed by the Executive Committee.
The Club may also in connection with the sports purposes of the Club:
• Sell and supply food, drink and related sports clothing and equipment;
• Employ members (including playing members) and remunerate them for providing goods
and services, on fair terms set by the Executive Committee without the person concerned
being present;
• Provide reasonable hospitality for visiting teams and guests; and
• Indemnify the Executive Committee and members acting properly in the course of the
running of the Club against any liability incurred in the proper running of the Club (but
only to the extent of its assets).
The Executive Committee will have due regard to the law on disability discrimination and the
safeguarding of children and vulnerable adults.
Any bank account in which any part of the Club’s funds is deposited shall be operated by the
Executive Committee and shall be held in the name of the Club.
Annual club reports and statements of account will be made available for inspection at the AGM
and all club records may be inspected by any Executive Committee member.
The Executive Committee (Committee) may refuse membership, or remove it, at their discretion.
Membership will be refused if applicants have breached, UK Law, code of conduct or character
likely to bring the Club or cricket into disrepute.
Any complaints regarding the behaviour of members, guests or volunteers should be lodged
verbally, by email or in writing with the Chairman and or Secretary.
Any person that is the subject of a complaint shall be notified of the procedures to be followed by
the Executive Committee and asked to attend in a hearing.
The Executive Committee shall establish a disciplinary hearing to hear the complaints. Any person
requested to attend the disciplinary hearing can be accompanied by a friend or other representative.
The disciplinary hearing Committee has the power to take appropriate disciplinary action on behalf
of the Club, including the termination of membership or exclusion from Club premises.
The outcome of the disciplinary hearing shall be put in writing to the person who lodged the
complaint and the person against whom the complaint was made within [14] days following the
There shall be a right of appeal within 14 days of receipt of the disciplinary decision. The Executive
Committee shall appoint an appeals committee (“Appeals Committee”).
The Appeals Committee shall have a maximum of three members which shall not include members
involved with the initial disciplinary hearing but may include non-members of the Club. The
Appeals Committee shall consider the appeal within [21] days of the Secretary receiving the
The individual who submitted the appeal shall be entitled to be accompanied by a friend or other
representative and to call witnesses.
The recommendations and decision of the Appeals Committee will be reported back to the
Executive Committee who will provide a final and binding decision to all parties.
Members barred from the Club will not be allowed to return to the Club. They will not be elegible
to have a refund of their subscription.
Previously barred members will only be allowed to return to the Club at the discretion of the
Executive Committee. They will not be able to hold any position of responsibility at the Club or
on the field of play. They will not be allowed to vote at the AGM.
Any property or assets of the Club may be vested in between two and four trustees. The trustees
shall hold the same for and on behalf of the members of the Club.
The Executive Committee shall have power by notice in writing to appoint such trustees from the
membership of the Club, and may remove them at any time, by resolution of the Executive
The trustees shall deal with the Club’s property and assets as directed by the Executive Committee
from time to time.
The trustees shall be entitled to be indemnified against any cost or expense properly incurred in
dealing with the property or the assets out of the Club’s funds.
The Executive Committee may make Club Regulations consistent with these Rules and will
publicise these to the members.
Notices to be sent out in accordance with these Rules may be sent electronically, by post or by
suitable means and will be treated as being received:
• 24 hours after being sent by electronic means or delivered by hand to the relevant address;
• Two clear days after being sent by first class post; or
• Three clear days after being sent by second class post.
Notice of all general meetings may be put on the Club’s notice board(s) and website as decreed by
the Executive Committee.
A technical defect in the giving of notice of which the members or the Executive Committee are
unaware at the time does not invalidate decisions taken at a meeting.
The Chair of Cricket, Vice Chairman and Club Coach will be responsible for making
recommendations for the selection of the 1st, 2nd and 3rd Team Captains and Vice Captains.
Only fully paid up playing members are allowed to be considered for the position of Captain and
Players wishing to be considered for the position of Captain or Vice-Captain will need to notify
the Chair of Cricket.
This notification will be by means of a formal proposal for the role by a Proposer and Seconder
nominating the person, providing the reasons why they are suitable for the role chosen.
On receipt of the proposal the Chair of Cricket, Vice Chairman and / or Club Coach will review
and assess the proposals for each of the positions. Once a decision has been agreed for each of the
roles the Chair of Cricket will provide his recommendations to the Executive Committee who will
validate and ratify the selection.
The 1XI, 2XI and 3XI Teams will be selected by the following: Chairman of Cricket, Vice
Chairman, Club Coach and 1st Team Captain, 2nd Team Captain and 3rd Team Captain,
Each of the Captains of the respective teams will be consulted on the selection of their respective
It is the aim of the selection panel to select a side in each of the XI’s that has the best possible
chance of winning that match. Therefore, selection in all XI’s must be earned and maintained by
each player. Over the longer term the development of the 1st XI and players to be able to play 1st
XI cricket will allow the club to win a greater percentage of games. All Players are to be available
for selection in any side.
Those players that are promoted or dropped will be informed by a member of the selection panel
prior to the selection of the teams being published on the clubs chosen publication medium of
choice. Teams will be announced as soon as possible before the following round of fixtures and
then published on Spond / North Perrott Cricket Club Website. In the event that a player is unhappy
or wishes to discuss their selection then they are to contact Chairman of Cricket a member of the
selection panel.
All selections will be made with a view to securing a win. North Perrott seeks to select the best 11
players at each level of competition to secure victory.
The team balance will vary depending on the opposition and wicket.
A player’s performance in previous games will be the main determinant of their selection. Runs
scored, wickets taken, the consistency and quality of their fielding will be the primary factors
considered. These will also include, but are not limited to: the ability to score runs under pressure
and in different game circumstances, to apply pressure consistently with the ball and to contribute
positively to team spirit in the field.
A player is actively encouraged to share in and celebrate the success of others, compete to the final
delivery and demonstrate at all times a commitment to their own performance and that of the team.
Players are to act in a positive fashion at all times. All club members are expected to attend training
consistently, be punctual on match days, wear club kit and contribute to club events.
A player is expected to behave in a manner that reflects well on himself and the club at all times.
This applies both on and off the field.
A player is expected to come to training and actively work hard. They should seek to develop his
physical and mental skills, address his weaknesses and develop his strengths. They should also
seek the assistance of the coach and senior players to further his abilities.
Players are to ensure that they are registered members of North Perrott, have paid club membership
and registered on play cricket website. They are to provide availability for 4 weeks on Spond and
to give a minimum of 2 weeks’ notice should they become unavailable. Should a player become
unavailable, the selection panel will determine if the unavailability should render the player to
return to a lower team. This will remain at the discretion of the selection panel.
Privacy Policy
The Club will operate a Privacy Policy which will be can be found on the club website.
Social Media and Electronic Communications Policy
The Club will operate a Social Media and communications policy which can be found on the club
These Rules may be amended at annual general meeting by resolution passed by two-thirds of the
Winding Up the Club
The members may vote to wind up the Club if not less than three quarters of those present and
voting support that proposal at a properly convened general meeting.
The Executive Committee will then be responsible for the orderly winding up of the Club’s affairs.
After settling all liabilities of the Club, the Executive Committee shall dispose of the net assets
remaining to one or more of the following:
• To another Club with similar sports purposes which is a charity; and/or
• To the Club’s national governing body for use by them for related community sports.
After settling all liabilities of the Club, the Executive Committee shall dispose of the net assets
remaining to another organisation with similar objects to the Club.
Adopted at a meeting held
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[Name and signature of chair of meeting]
Witnessed ……………………………………
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Address ……………………………………………………………………………
Occupation ……………………………………………………………………………
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